Everyone crowds one room
Without places, the popular topic is standing room only while the others sit half empty.
Breakout sessions
Breakout sessions that spread a big group across rooms
Participants rank the breakout topics they care about. PickAndRank keeps every room within its capacity, round by round, so a big group spreads out, as close to everyone's choices as the seats allow.
For Conferences and summits · Company offsites · Retreats and away days · Online events with breakout rooms
The problem
What makes it hard today
Several rounds, no repeats
Over two or three rounds, people should see different topics, and rooms should stay balanced.
Little time to sort it out
Breakouts are often planned the week before. You need the lists fast.
How it works
From sign-up to final lists
Add rooms or topics
Give each its capacity, and add the rounds.
Share the link or QR code
Participants rank on their phones, in the room or before the day.
Place everyone
Everyone is placed together, a room in each round when there's one they can take, never the same twice.
Send people to their rooms
Each person looks up their rooms with their code. Print or export a list for each room's host.
Example
A typical setup
Pick the Breakout rounds template when you create an event. It fills in the options, seats, rounds and ranking rules for you to change. Several rounds need Pro or Large; on Free, the template keeps one.
| Option | Places | Rule |
|---|---|---|
| Room A | 15 seats | – |
| Room B | 15 seats | – |
| Room C | 15 seats | – |
Rounds: Round 1, Round 2
- Rank your top 3, at least 2
Built in
The rules you need
Room limits
Every room stays within its capacity in every round.
A QR code to share
Show the event's QR code on a slide, or share the link however you like.
Choose what fair means
Balanced, Fairness first or Most first choices, depending on what matters most for your group.
Up to 2,000 people
Large covers big events. Every event is free for up to 30 people.
FAQ
Questions
Can people rank on the day?
Yes. Open sign-ups whenever you like, and close them when you're ready to place everyone.
What if people join after placing?
They can be given the seats left over without moving anyone, or you can place everyone again.
Do I need to upgrade for several rounds?
Yes. The Free plan has one round. Pro and Large have up to three.
Ready to try it for breakout sessions?
Every event is free for up to 30 people. Set it up in five minutes.